Help > Goods receipts - Create goods-receipt
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Pending PO quantity is the remainder of the PO quantity that is yet to be delivered. To ensure that over-delivery does not occur, GRs must be created only for quantities totaling less than or equal to the Pending PO quantity.
GRs can be found on the GR dashboard either from the Past tab or from the search bar (using Invoice ID or PO ID).
If the invoiced quantity < PO Pending quantity, then the maximum acceptable quantity for a GR is the invoiced quantity.
If the invoiced quantity > PO Pending quantity, then the maximum acceptable quantity for a GR is the PO Pending quantity.
Search the relevant invoice ID on the past tab of the GR dashboard.
GR can be done in the following ways:
Batches can be added by clicking the plus icon on the right within the item component.
What happens when a delivery occurs with invoiced quantity for a batch > PO pending quantity for that item?
The user creating a Goods Receipt would not be able to confirm acceptance of a quantity larger than the PO pending quantity.
Users may need to fill one or multiple checklists per item as defined in Admin settings.
Checklist can be filled for an item by clicking the checklist icon near the item name while creating a GR. All mandatory fields for a checklist must be filled in order to create the GR.
Buyers can set tolerance limits for each item, up to 10%. This means that the stipulated proportion of the total item quantity can be considered as accepted even if it does not match the Goods Receival requirements. Quantities registered under tolerance are not considered to be rejections and are included in payments. GR tolerance is calculated on the total item quantity and not per batch. For example, if the GR tolerance is 10%, item quantity is 200 units in two batches of 100 each, then tolerance quantity is 20 units, and it’s possible that batch 1 has tolerance as 20 while batch 2 has 0.
Provisional invoices simply need to be confirmed to become ongoing invoices. When there is a delivery reference or other document, invoices need to be created against it — this can be done very quickly and easily on FactWise, as most fields are auto-filled for the user’s ease. Users can access invoices and documents requiring action from the Drafts tab of the Invoices dashboard.
FW tracks RFQ quantities end-to-end from Events to Purchase Orders, Invoices, Goods Receipts, Quality Checks, and Payments.
Buyers have the flexibility to choose how to handle rejected quantities.
If a new delivery is requested, the supplier can create a new invoice against the requested quantity. If the rejected quantity is terminated, no further actions can be taken by either side.
Payment flows are optimized to ensure buyers pay only for accepted quantities.