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Help > Events - Create allocations-and-purchase-orders
Allocations are created by clicking the trophy/allocation icon on item cards. Quantities and delivery schedules are entered in the popup, and the allocation card is pre-filled with data from the most recent bid to or from a particular seller. Users can generate single or multi-vendor solutions. Since allocations are created per item per vendor, the user has absolute flexibility in this regard. Once allocations have been created, multiple Purchase Orders can be created instantaneously on the next page.
To end an event before the deadline, click the trophy/allocation icon on the top right of the Negotiations page. You will be directed to the Allocations page.
Yes, users can generate single or multi-vendor solutions for items. Since allocations are created per item per vendor, the user has absolute flexibility in this regard. Allocations are restricted when the maximum awardable quantity (RFQ quantity) has been allocated to either one or many vendors.
The maximum awardable quantity equals the RFQ quantity for any item. It can be increased by clicking the pencil/edit icon on item cards on Negotiations or Allocations pages. The limit on increase is 200% of the original quantity, ie if the RFQ quantity was 100, the changed quantity must be equal to or less than 200.
Just like on the Negotiations page, the Allocations page includes a discount card for all vendors at the bottom of the page after all the item cards. Users can add discount details here.
Yes, allocations can be made to sellers even if they haven't submitted corresponding bid(s).
Total allocated quantity for an item refers to the total quantity for which allocation(s) have been created but not yet converted into Purchase Order(s).
Total approval pending quantity for an item refers to the total quantity for which draft Purchase Order(s) have been created but not yet approved and issued to vendor(s).
Total issued quantity for an item refers to the total quantity for which Purchase Order(s) have been issued to vendor(s).
Yes. Such bids function as any other bids.
If bids have been shortlisted using RFQ analytics, FactWise automates allocations for the user’s ease. Users can choose to split quantities across vendors or choose vendors as backups for PO allocations.
Using the filter icon on the top right of the page, users can choose specific items, vendors, or shortlisted bids that they want to make visible or hide.
If POs have been issued totaling the item quantity as per the RFQ, no new allocations can be created for that item.
After allocations have been created, POs are created within moments. From the Allocations or Event Summary page, click the PO icon to land on the PO Strategy page. This page presents an overview of allocations and POs for the event. Select any number of allocations that are to be converted into POs and click the Create PO(s) button. The user can simultaneously select allocations for various items and vendors and the system will generate accurate POs for each vendor.
From the Create PO page, users can select the allocations for which they wish to create POs. Allocations across items and vendors can be selected, and FactWise will generate accurate POs within moments. Depending on the approval flow process set up by your organization, POs can either be issued directly to vendors, or sent for approval first.
POs cannot be issued if company identifications are missing for the buyer or seller.
Users with ‘Approve PO’ permissions can rescind POs that are in the ‘Issued’ state, as the PO has not yet been accepted by the vendor. After the PO is in ‘Ongoing’ state, users with ‘PO Termination’ permissions can terminate the PO.
The PO Strategy page contains a table with all POs that have been generated for a specific event.
PO statuses are auto-generated.
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