From Internal Request to Purchase Order. Without the Back and Forth.
Requests get lost, approvals stall, and POs go out manually one by one. FactWise unifies every step into one intelligent flow — so requests move faster, sourcing gets smarter, and every PO ships with confidence.
Where Internal Procurement
Breaks Down.
No structure, no tracking, no control.
Requisitions arrive from everywhere with no format or visibility. Things get missed, duplicated, or approved without the right oversight.
One req at a time means paying more than you should.
Separate orders miss bulk discounts. Combined quantities could unlock far better rates — but nobody consolidates.
Vendor bids scattered across emails nobody tracks.
Email RFQs go unanswered and responses get lost. By the time all bids arrive, days are gone and negotiations haven't started.
Please quote best price for 50× DN50 control valves...
Reminder: bid closing tomorrow — please respond urgently...
Unit price hides the true landed cost.
Duties, freight, and packaging don't show up until after the PO. By then, the margin is already gone.
Manual PO creation — slow, error-prone, unnecessary.
Teams copy PO data line by line after shortlisting. One error ships the wrong quantity; one delay stops production.
How FactWise Automates Every Step.
From the first requisition raised to the last PO issued — intelligent at every step, automated at every turn.
Streamline Every Requisition.
Every Approval Tracked.
Replace requisition chaos with customizable templates — or connect your ERP directly via API to pull requisitions automatically.
Upload any file format and FactWise AI autofills every detail. Each requisition then flows through your approval hierarchy — the right people approving the right requests, every time.
From Requisition to RFQ.
Automated in Minutes, Not Days.
Once approved, requisitions land directly in the assigned purchaser's inbound list. From there, create an RFQ from one or multiple requisitions in a single action.
FactWise automatically combines requisitions for the same item — giving you volume advantage and better pricing leverage. Approved vendors are auto-selected, target prices are pre-filled from historical and current market data, and every requisition allocation is recorded per item.
Negotiate Using AI.
Pay Less Every Time.
Vendors respond directly on the platform — no emails, no scattered responses, no manual re-entry. Automated reminders keep vendors on track without your team following up.
When it's time to negotiate — let FactWise's AI do it for you. Auto-negotiations run based on your custom criteria, driving vendors to their best price. Or take control yourself — counter, push back, and negotiate directly on the platform.
| Vendor | Round 1 | Round 2 | Round 3 | Δ Total |
|---|---|---|---|---|
AX Apex | $44.20 | — | — | |
FT FluidTech | $45.80 | — | — | |
SP SealPro | $47.10 | — | — | |
MR Meridian | $46.50 | — | — | |
HM HydroMfg | $48.20 | — | — |
Best offer: $39.50/unit for 500 pcs. Lead time 25 days.
Counter: $37.00/unit — or split to 2 deliveries at $37.50.
Accept $37.80/unit + 28d delivery. Final offer.
Accepted. $37.80/unit · 500 pcs · PO ready to generate.
See True Landed Cost.
Award with Confidence.
FactWise applies your custom landed cost formulas automatically across every bid — duties, freight, insurance, packaging — all factored in, normalized to your currency.
See competitive, non-competitive, and excluded bids per vendor at a glance. Switch between a line-by-line view or an all-items, all-vendors view. FactWise Recommended Analytics highlights the best bid per item — so every awarding decision is backed by intelligence, not instinct.
Automate PO Generation.
In One Click.
Once bids are shortlisted, allocate quantities to vendors based on the best bids — with full flexibility to split quantities across multiple vendors per item and set backup allocations for added security.
When allocation is complete, FactWise generates all POs for the entire RFQ in a single click — every line item, every vendor, every approval record attached. No manual PO creation. No missed lines. No delays.
From requisition to PO. Done.
Powerful Features. Right Where You Need Them.
Every tool your team needs to move faster and decide smarter — built into the flow, not bolted on.
Increased Savings.
Stop sourcing in silos. FactWise combines requisitions for the same item automatically — unlocking volume advantage and driving costs down before negotiations even begin.
Procure Faster.
From first requisition to final PO in half the time — every bottleneck eliminated, every step automated.
Negotiate Using AI.
AI-powered auto-negotiations drive vendors to their best price automatically — without your team sending a single message.
Automated Pricing.
Historical rates, contract prices, and market data surfaced automatically — so you always know the best price before you even start sourcing.
Complete Visibility.
Every requisition, every approval, every PO — tracked in real time from start to finish. Complete visibility across the entire procurement journey, always.
AI-Powered Efficiency.
From item import to vendor allocation — FactWise's AI handles the repetitive, time-consuming work automatically so your team focuses on decisions, not data entry.