Every Invoice Verified. Every Payment Controlled. Every Rupee Accounted For.

Stop chasing invoices, matching documents by hand, and hoping nothing slips through. FactWise unifies every step from vendor invoice to final payment — with full validation, flexibility, and visibility.

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app.factwise.io / payables / invoice-hub
FactWise
Payables
Invoices
Goods Receipts
Quality Checks
Payments
Reports
Spend Analytics
Audit Trail
Invoice Dashboard
Q3 · 218 invoices · 24 pending payment
4-Way Match Active
Invoices Verified
194
↑ 31 this week
Discrepancies Caught
12
↓ Saved $24k
Cleared This Qtr
$3.1M
↑ 18% on-time
Active InvoicesLive
Invoice
Vendor
Value
Status
INV-90412
Apex Industrial
$14,910
4-Way Matched
INV-90415
Meridian Mfg.
$2,215
GR Pending
INV-90418
FluidTech Co.
$1,392
QC In Review
INV-90420
HydroMfg Ltd.
$6,570
Payment Cleared
INV-90412 · Parsed
Apex Industrial · $14,910
AI
PDF auto-extracted
PO referenced
GR linked
QC report attached
4-Way Match · Verified
PO · GR · QC · Invoice
0 discrepancies · ready to pay100%
Payment Cleared
PAY-4421 · Apex Industrial
✓ Paid
$14,070
Net of $840 QC deduction · 6% discount captured
Match cycle
2.1 hrs
Savings
$840
Duplicates blocked
3 this qtr
Audit trail
Complete
Payables Vulnerabilities

Where Most Teams Lose
Money and Trust.

Every format, every channel — zero structure.

PDFs, photos, paper — all re-keyed manually. By the time anyone matches them to a PO, errors are in and payments are late.

AP Inbox · Today14 unsorted
📧 Email
PDF: Apex_Inv_4912.pdf — 3 attachments
💬 WhatsApp
Photo of Meridian invoice — re-key needed
📄 Paper
FluidTech invoice handed at reception
Re-keyed manually · errors creep in⚠️ 0% match-ready
FW Invoice · Parsed✓ Structured
Invoice #INV-90412
VendorApex Industrial
PO RefPO-8810 · Auto-linked
Value$14,910 · Ready to match
LEAKING VALUE
See Solution

No GR means no idea what actually arrived.

Short-shipments and damage go unrecorded — teams stay blind to stock levels and follow-ups.

Today's Deliveries⚠️ Paper Log
GRN-—Hydraulic Sealsqty?
GRN-—Control Valvesdamaged?
GRN-—Pressure Gaugespending?
Recorded on paper · Not in system0% visibility
FW Goods Receipt · GRN-7841
Ordered
200 pcs
Received
186 pcs
Short
14 pcs
Status: Logged · Auto-linked to PO
LEAKING VALUE
See Solution

QC on paper or chat never reaches the system.

Rejections go untracked, acceptances unverified — QC data reaches finance late or not at all.

QC · Shop FloorNot in system
💬 WhatsApp · QC Lead2 hrs ago

"12 pcs rejected from Apex batch — visible scratches"

📓 Notebook entry⏰ Not synced

"Secondary inspection passed — line A, no PO ref noted"

Rejection data: lostPayment proceeds blind
FW QC · QCR-2204⚡ Linked
Primary · 186 pcs accepted
Tied to GRN-7841 · PO-8810 · INV-90412
Rejected: 12 pcsDeduct $504 from payment
LEAKING VALUE
See Solution

Payments go out without 4-way matching.

Overpayments, duplicates, and missed deductions happen regularly — margins lost that didn't need to be.

Manual Match — Apex INV🚫 Mismatch
PO
$14,910
GR
186 pcs
Invoice
$14,910
Manual reconciliationAuditing line items ▼
QC rejected 12 pcs-$504
Short-shipped 14 pcs-$588
Early-pay discount missed-$298
Final Liability:
$14,910 ⚠️✓ $13,520
LEAKING VALUE
See Solution

Is GR done? QC signed? Payment approved? Nobody knows.

Finance chases approvals, vendors chase payments, everyone works blind — and the status of any invoice is anyone's guess.

INV-90412 · Status🚫 Unknown
Stage
Status
GR done?
unclear
QC signed?
no record
Approval?
?? chasing
✓ Cleared
Finance · Vendor · QC all chasing⚠️ Everyone working blind
✨ Full audit trail · GR → QC → Match → PayLive
LEAKING VALUE
See Solution
The FactWise Invoice-to-Pay Engine

How FactWise Automates Every Step.

From the first invoice raised to the last rupee paid — verified at every step, automated at every turn.

Step 01 · AI Invoice Processing

AI Powered Invoice Processing.
Zero Manual Entry.

Vendors create invoices directly on FactWise against any PO — or upload any format and FactWise AI reads, interprets, and structures every invoice automatically. Discrepancies against the PO are flagged the moment an invoice lands, and multiple invoices per PO are fully supported.

Two ways in. One structured invoice flow.
Active
Drop any format · AI picks it up
AI extracts every field · confidence scores
Cross-checks PO · discrepancies flagged
Posted · multiple invoices per PO supported
Invoice Inbox/PO-7821 · Apex Industrial
AI · live
PO-7821·Steel Bracket M8 · 400u · ₹200/u
REF
Source
Create on FactWise
Vendor portal · against PO
A
Upload any format
PDF · PNG · JPG · scan · email
B
On FactWiseawaiting
Invoice draftempty
Vendor
Apex Industrial Pvt. Ltd.99%
Invoice No
INV-AX-904799%
Date
12 May 202698%
Against PO
PO-782197%
GST · IGST
18% · ₹14,36496%
Net Total
₹94,16499%
AI 3-way check
Vendor matches PO
GST · format valid
!Qty: PO 400 · INV 380short 20u
!Rate: PO ₹200 · INV ₹210over ₹10/u
Drag · drop
Two channels open — vendors create directly on FactWise, or upload any file format.
Autopilot Active
FactWise Engine
Goods Receipt/GR-draft · INV-AX-9047
receiving
Receiving · Bay 3 09:42 today
APEX
A1100u
A2100u
A3100u
A4100u
B1100u
B2100u
Accepted
0
Damaged
0
Pending
600
Expected
600
Line item · receipt
Item
PO
Inv
Recv
Status
Steel Bracket M8
BRK-M8-304
400
380
0
Pending
Steel Bracket M6
BRK-M6-201
200
200
0
Pending
AI · 3-way checkstandby
PO
400
INV
380
GR
300
Receiving dock
Goods receipts can be created against any invoice — or directly against a PO. Bay 3 is ready to receive.
Autopilot Active
FactWise Engine
Step 02 · Goods Receipt

Track Every Delivery.
Record Every Discrepancy.

Create goods receipts against any invoice or PO — recording quantities, flagging damaged goods, and capturing every discrepancy at the line item level in real time. FactWise's AI cross-checks every GR against the original invoice and PO automatically. Nothing assumed. Everything verified.

GR created against any invoice or PO — attachments included
Received quantities recorded line by line — in real time
Short shipments and damaged goods flagged the moment they arrive
AI cross-checks GR against invoice and PO — mismatches surface instantly
Step 03 · Quality Control

Quality Checks On Platform.
Nothing Slips Through.

Primary, secondary, and production-line checks — all on the platform, against any invoice or goods receipt, with full attachment support. FactWise's AI flags discrepancies between QC outcomes and the goods receipt automatically. Rejected items are tracked, actioned, and never paid for.

GR lot staged — all three QC checkpoints ready
Active
Primary QC — visual and dimensional checks recorded on platform
Secondary QC — functional tests logged with full attachment support
Production-line QC — final gate before warehouse clearance
AI reconciles QC against GR — credit auto-applied for every rejected unit
Quality Pipeline/GR-9241 · lot 300u
3 checkpoints
Lot in
Steel Bracket M8
300u
Out
300
passed
QC · Primary
Visual + dim
IDLE
Inspected
0
Rejected
0u
QC · Secondary
Functional
IDLE
Inspected
0
Rejected
0u
QC · Production
Inline · live
IDLE
Inspected
0
Rejected
0u
Lot · 300u staged
A lot is staged at the entry — all three QC gates idle, ready to inspect.
Autopilot Active
FactWise Engine
Payment Approval/Apex Industrial · VID-204
quadruple validation
Open · Apex0 selected
INV-AX-9047
PO-7821 · NET-45 due in 3d
95,580
INV-AX-9051
PO-7821 · NET-45 due in 5d
31,200
INV-AX-9056
PO-7821 · NET-45 due in 7d
18,420
4-way validation
PO
PO-7821
GR
GR-9241
QC
480 / 500u
Contract
NET-45 ✓
Select invoices
Three open invoices for Apex Industrial — finance reviews what to pay.
Autopilot Active
FactWise Engine
Step 04 · Payment Automation

Automate Payments.
Pay Only What You Owe.

Pay a single line item, a full invoice, or consolidate multiple invoices from one vendor into one payment — with credit logic for rejected quantities built in automatically. Every payment is matched against the PO, GR, QC, and contract terms before a single rupee moves. Teams using FactWise recover up to 5% in costs previously lost to payment errors.

Pay a single line item, a full invoice, or consolidate across invoices
Active
Multiple invoices from the same vendor merged into one payment
Approve — quadruple validation triggers automatically
PO, GR, QC, and Contract — all four verified before a rupee moves
Credit auto-applied for rejected quantities — up to 5% in costs recovered
Step 05 · Total Visibility

Total Visibility.
From Invoice to Payment.

Every invoice, every GR, every QC outcome, every payment — tracked in real time from start to finish. GR status, AI-flagged discrepancies, approvals, and payment history all visible at the line item level. No more chasing updates. Every rupee accounted for, every step of the way.

Invoice raised — complete audit trail begins immediately
Active
GR status, QC outcomes, and AI-flagged discrepancies — all visible
Payment made — every rupee accounted for, chain fully green
Line-item view — GR, QC, validation, and payment tracked in parallel
Click any flagged event — full audit drawer with evidence and history
Full visibility · audit/INV-AX-9047
Macro view
INV-AX-9047 · 5-stage journeyjust raised
Invoice raised
12 May · INV-AX-9047
Apex
GR posted
14 May · GR-9241
Warehouse
QC complete
14 May · 3 checks
QC team
4-way validated
15 May · auto
AI
Payment made
16 May · ₹1.11L
Finance
Invoice raised
Macro timeline · invoice just raised. Stakeholders see the full journey ahead.
Autopilot Active
FactWise Engine
Invoice Capabilities

Powerful Features. Right Where You Need Them.

Every tool your team needs to process invoices faster and pay smarter — built into the flow, not bolted on.

01

AI Invoice Scanning.

Upload any vendor invoice in any format — FactWise's AI reads, interprets, and creates it on the platform automatically. No manual entry. No errors.

02

Discrepancy Flagging.

FactWise's AI cross-checks every invoice, GR, and QC outcome automatically — flagging mismatches the moment they appear, before they become payment errors.

03

Quadruple Validation.

Every invoice matched against the PO, goods receipt, quality check, and contract terms — automatically. Not a single rupee moves without complete verification.

04

Automated Payment Calculations.

Rejected quantities, partial deliveries, credit notes — FactWise calculates exactly what's owed automatically. No manual intervention. No errors. No overpayments.

05

Complete Visibility.

Every invoice, every GR, every QC outcome, every payment — tracked in real time from start to finish. Always know exactly where every rupee stands.

06

Save 5% on Every Payment.

Eliminate overpayments, duplicate payments, and missed deductions automatically — teams using FactWise recover up to 5% in costs previously lost to payment errors.