Manage every purchase order with full control
From sourcing award to vendor acceptance, delivery tracking, and amendments — every PO has a complete history, approval chain, and audit trail.
Legacy Process
- POs created manually in ERP, emailed as static PDFs
- Amendments tracked by version number in filenames
- Delivery dates tracked in separate disconnected sheets
- Opaque approval status requiring constant follow-ups
Optimized by Factwise
- Auto-generated from RFQ awards with one click
- Full version chain; every revision linked and auditable
- Granular delivery schedules per line item with tracking
- Real-time visual approval routes with automated triggers
Precision at scale
Standardize your purchasing operations with automated workflows and enterprise-grade visibility that eliminates manual errors.
Auto-PO from Awards
When you award an RFQ, POs are created automatically — pre-filled with all negotiated terms and conditions.
Multi-Level Approval
Route POs through configurable approval chains based on value thresholds, department rules, and risk levels.
PO Revision / Amendment
Revise issued POs with full version tracking. All versions linked and preserved for audit and historical review.
Delivery Schedules
Per-delivery-date line items on every PO with real-time fulfillment tracking and vendor-portal confirmations.
Bulk PO Operations
Consolidated batch processing and bulk creation from file upload (CSV/Excel) for recurring operations.
Direct PO issuance
Create POs directly for repeat purchases or catalogue items with the same tracking and approval capabilities.
The PO Lifecycle
Auto-Create
PO generated instantly from RFQ award with all terms pre-filled.
Approval
Criteria-based multi-level sign-off triggered across the organization.
Issuance
Digital PO sent to vendor portal; track acceptance or negotiation.
Fulfillment
Track delivery schedules, line-item receipts, and quality checks.
Archive
Invoicing matched and full audit trail archived for compliance.
Full Feature Overview
Control for every team
“I finally have real-time visibility into our incoming materials. We can plan production schedules with confidence knowing exactly when POs will arrive.”
“The multi-level approval chain and revision history are critical for our audit compliance. Every dollar spent is tracked and justified.”