Transforming Supplier Data Management Using Procurement Software

Feb 21, 2022 | Supplier management

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Feb 21, 20223 min read

Procurement software can maximize resources, streamline supplier data management, and provide real-time analytics for better supplier performance tracking. Automated tasks and centralized data improve efficiency and cost-effectiveness. To get the most out of procurement software, companies need to have organized and up-to-date data, secure systems, and backup processes in place.

Procurement software is a powerful tool for organizations that need to manage supplier data. It enables companies to maximize their resources, streamline supplier data management, and leverage the full potential of the software to analyze and track supplier performance. By understanding the different benefits of using procurement software like FactWise for supplier data management, organizations can create effective processes and procedures to ensure their data is managed in the most efficient and cost-effective manner. 

Understanding the Benefits of Using Procurement Software for Supplier Data Management 

Firstly, it can help organizations track critical information related to their suppliers such as contact information, product availability, and pricing. This ensures that all key data is up-to-date and readily available when needed. FactWise empowers procurement organizations to increase savings by 25% by providing real-time holistic analytics into supplier performance across key supplier metrics like price, quality, and on-time delivery. Additionally, procurement software can be used to automate routine tasks such as creating purchase orders, tracking invoices, and generating reports. By automating these tasks, companies are able to save time and resources, while ensuring accuracy and compliance. FactWise increases efficiency by up to 20% via smart automation.  

Furthermore, procurement software like FactWise can help organizations streamline their supplier management processes. By having all supplier data in one centralized location, companies can easily access and analyze the data to identify areas of improvement. This can help organizations make more informed decisions when it comes to selecting and managing suppliers. Additionally, procurement software can help organizations reduce costs by providing visibility into supplier performance and pricing. This can help organizations identify opportunities to negotiate better deals with suppliers. 

Establishing Effective Supplier Data Management Practices with Procurement Software 

In order to make the most of procurement software for supplier data management, companies need to establish effective practices. Firstly, it’s important to ensure that all data is properly organized and categorized. This enables organizations to quickly find the information they need when needed. Additionally, it’s important to ensure that all data is kept up-to-date. This can be done by regularly revisiting supplier contracts and updating information as needed. Doing so will help organizations get the most out of their supplier relationships. 

Furthermore, it is important to ensure that all supplier data is secure. This can be done by implementing security protocols such as encryption and access control. FactWise is committed to the highest degree of data integrity across systems, and organizations can directly manage access control via customizable approval flows and user permissions. Additionally, it is important to ensure that all supplier data is backed up regularly. This will help to ensure that data is not lost in the event of a system failure or other unforeseen event. 

Leveraging Procurement Software to Streamline Supplier Data Management 

Procurement software can be used to streamline supplier data management processes and procedures. By leveraging the software’s built-in features, organizations can easily track supplier performance and identify areas for improvement. Additionally, organizations can use the software to generate detailed reports that provide insights into supplier performance over time. This enables companies to make informed decisions about their supplier relationships and ensure that they are getting the best value for their money. 

Johnson Controls Inc. implemented a procurement software to centralize their supplier data and improve supplier performance. The software provided real-time data on supplier performance, allowing Johnson Controls to make informed decisions about supplier selection, negotiation, and risk management. The implementation of the software resulted in a 10% reduction in supply chain costs and a 5% improvement in supplier on-time delivery. 

FactWise is committed to generating win-win solutions for buyers and suppliers globally. 

About the Author

Stawan is the founder and CEO of FactWise. Before founding FactWise, Stawan was the NA TMT-Procurement Leader at McKinsey. Passionate about procurement, Stawan has 15 years’ experience in enabling clients of all sizes to achieve business impact via procurement.


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