4 Benefits of Using Procurement Software to Improve Category Management

May 4, 2022 | Procurement tools and solutions

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May 4, 20223 min read

Procurement software streamlines category management, improving efficiency, supplier management, spend analysis and collaboration. With real-time data, clear policies and performance metrics, organizations can identify cost-saving opportunities and make informed purchasing decisions. By leveraging procurement software, organizations can achieve significant improvements in procurement processes and outcomes.

Category management is an important part of procurement and can represent significant cost savings. By utilizing procurement software, you can ensure that your category management enables you to make the best buying decisions. In this article, we’ll explore the role of procurement software in category management, the benefits of using procurement software, how to utilize procurement software for improved category management, and how to get the most out of procurement software for category management.   

Understanding the Role of Procurement Software in Category Management 

Procurement software can play an important role in category management. This type of software allows buyers to more effectively organize, select, and purchase items. This can help with streamlining the purchasing process and ensuring that buyers get the best products at the best prices. Category management in particular is made easier with procurement software, as it helps buyers identify potential cost saving opportunities and streamlines the process of selecting suppliers. 

Procurement software can also be used to track supplier contracts and performance. This helps buyers stay up to date on their supplier contracts and ensures that suppliers are meeting their contractual obligations. This allows buyers to make sure that they are getting the best possible deals from their suppliers. FactWise offers specialized features for commoditized, transactional spend and for more complex categories of spend. Buyers can create RfX events and leverage comprehensive analytics for categories where oversight is required, or directly issue POs to suppliers for repetitive spend, or automate negotiations for low-value spend categories that do not require oversight. This helps procurement organizations optimize direct sourcing across spend categories and spend volumes.  

In addition, procurement software can be used to monitor supplier performance over time. This helps buyers identify any areas where suppliers may be underperforming and allows them to take corrective action if necessary. This helps buyers ensure that they are getting the best value for their money and that their suppliers are meeting their expectations. 

 Benefits of Using Procurement Software for Category Management 

There are several benefits of using procurement software for category management.  

  • Increased Efficiency and Productivity: Procurement software streamlines the category management process, allowing teams to work more efficiently and effectively. For example, a study by Gartner found that organizations using procurement software saw an average productivity increase of 12%. 
  • Improved Supplier Management: Procurement software provides a centralized platform for managing supplier relationships and communications, allowing organizations to build stronger, more strategic partnerships. According to a report by ISM, organizations that use procurement software are able to reduce the number of suppliers they work with by 25%. 
  • Better Spend Analysis: Procurement software provides real-time data on spend and supplier performance, allowing organizations to make informed decisions about their procurement strategies. A report by Forrester found that organizations that use procurement software are able to achieve an average 10% reduction in spend. 
  • Enhanced Collaboration: Procurement software makes it easy for teams to work together and share information, leading to improved collaboration and more effective decision making. According to a survey by the Aberdeen Group, organizations that use procurement software are able to achieve a 30% increase in collaboration between procurement and other departments. 

Utilizing Procurement Software for Improved Category Management 

There are several steps that buyers can take to maximize the benefits of using procurement software for category management. First, buyers should develop a clear and well-defined purchasing policy that takes into account their goals and objectives. This will help ensure that buyers are making informed decisions when selecting suppliers. 

Buyers should also establish clear performance metrics to ensure that they are getting the best possible deal from their suppliers. This could include price targets, delivery times, quality standards, etc. FactWise empowers procurement organizations with dynamic holistic insights into all key supplier metrics mentioned above to ensure supplier performance tracking. Buyers should also review their supplier contracts regularly to make sure that they are getting the best possible terms.  

Finally, buyers should utilize the data provided by their procurement software to analyze potential cost saving opportunities. By analyzing supplier performance and pricing data, buyers can identify potential cost saving opportunities such as consolidating suppliers or negotiating better terms with their existing suppliers. FactWise source-to-pay offers a comprehensive suite of prescriptive and predictive analytics to maximize cost reduction and business impact. 

In conclusion, procurement software provides a wealth of benefits for category management, including increased efficiency, improved supplier management, better spend analysis, and enhanced collaboration. Companies across a range of industries have successfully leveraged this technology to achieve significant improvements in their procurement processes and outcomes. 

FactWise is an end-to-end source-to-pay solution committed to generating win-win solutions for buyers and suppliers globally. Our singular focus is to create truly distinctive procurement software solutions that delight users and provide sustainable positive impact to the organizations we serve.  

About the Author

Stawan is the founder and CEO of FactWise. Before founding FactWise, Stawan was the NA TMT-Procurement Leader at McKinsey. Passionate about procurement, Stawan has 15 years’ experience in enabling clients of all sizes to achieve business impact via procurement.


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