Enhancing Supplier Onboarding and Qualification via Procurement Software

Mar 17, 2022 | Supplier management

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Mar 17, 20223 min read

Procurement software streamlines supplier onboarding, reducing costs and improving supplier performance. By automating tasks, providing data-driven insights, and offering a secure onboarding portal, businesses can optimize the supplier onboarding process. Best practices include streamlining the process, automating tasks, and providing clear instructions to suppliers. Implementing procurement software results in reduced contract-related disputes and improved supplier performance.

Procurement software is a powerful tool for streamlining the supplier onboarding process. By leveraging the automation capabilities and data-driven insights provided by a procurement platform, businesses can quickly and easily onboard suppliers, reduce onboarding costs, and optimize supplier performance. This article will provide an overview of the benefits of procurement software for supplier onboarding, guidelines for setting up a procurement platform for onboarding, key considerations for user interface design, best practices for optimizing onboarding, and practical advice for leveraging procurement software to improve the supplier onboarding process. 

Overview of Benefits of Procurement Software for Supplier Onboarding 

Procurement software provides a range of benefits for supplier onboarding. First, it offers automation capabilities that allow businesses to quickly and easily set up suppliers on their platform, reducing the amount of time and effort spent on the onboarding process. Second, it offers data-driven insights into supplier performance and risk, allowing businesses to make better decisions about which suppliers to onboard. Third, it provides a single platform for all supplier onboarding activities, which helps to streamline the process and reduce costs. Finally, it enables businesses to quickly identify and address any issues that may arise during the onboarding process, improving the speed and success of the process. 

Ford, a leading automotive manufacturer, has implemented procurement software to streamline its contract management process and improve contract compliance. The results have been impressive, with the company reporting a 40% reduction in contract-related disputes and a 20% improvement in supplier performance. 

Kaiser Permanente, a healthcare provider, has used procurement software to negotiate better contracts with suppliers and manage contracts more effectively. The results have been significant, with the company reporting a 10% reduction in contract prices and a 20% improvement in supplier performance.  

Guidelines for Setting Up Procurement Software for Supplier Onboarding 

When setting up a procurement platform for supplier onboarding, businesses should first establish their onboarding rules and processes. This includes creating a checklist of tasks to be completed, assigning roles and responsibilities, setting up a supplier database, and defining criteria for suppliers to be accepted onto the platform. Once these rules and processes are established, businesses can begin setting up the platform itself. This includes configuring the platform to support supplier onboarding processes, integrating it with existing systems, setting up security protocols, and creating user accounts. With FactWise, teams can onboard unlimited suppliers via email signups automatically and within moments with just a few clicks. After uploading the vendor directory, there is no additional effort required by users, and procurement organizations can start sending out RfX or POs directly to suppliers on this list. Suppliers get onboarded immediately and easily as FactWise source-to-pay has been built for self-serve and companies can sign up for free in less than a minute. 

Best Practices for Optimizing Supplier Onboarding with Procurement Software 

To optimize the supplier onboarding process with procurement software, businesses should focus on streamlining the process while ensuring accuracy and compliance. This includes automating as many tasks as possible, using automated triggers to alert relevant parties when action is required, and verifying all information before accepting suppliers onto the platform. Additionally, businesses should ensure that suppliers are provided with clear instructions and guidance throughout the onboarding process. Finally, businesses should take steps to continuously monitor and improve their onboarding process to ensure it is as efficient and cost-effective as possible. 

Businesses should also consider implementing a supplier onboarding portal to facilitate the process. This portal should be designed to be user-friendly and intuitive, allowing suppliers to easily access and submit the necessary information. Additionally, the portal should be secure and compliant with all relevant regulations. By providing suppliers with a secure and efficient onboarding portal, businesses can ensure that the onboarding process is as smooth and efficient as possible. 

FactWise is committed to generating win-win solutions for buyers and suppliers globally. 

About the Author

Stawan is the founder and CEO of FactWise. Before founding FactWise, Stawan was the NA TMT-Procurement Leader at McKinsey. Passionate about procurement, Stawan has 15 years’ experience in enabling clients of all sizes to achieve business impact via procurement.


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