6 Positive Impacts of Procurement Software on Procurement Process

May 4, 2022 | Procurement tools and solutions

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May 4, 20222 min read

Procurement software streamlines procurement processes, improves data visibility and analytics, and enhances compliance and risk management. Companies using procurement software have reported significant cost savings, improved supplier relationships, and increased efficiency. The user-friendly software enables procurement professionals to perform tasks with ease, while promoting cross-functional collaboration and communication.

Procurement software is designed to automate and streamline various processes within the procurement process, such as supplier selection, contract management, and spend analysis. The use of procurement software can have a significant impact on the efficiency and effectiveness of the procurement process, as well as on the bottom line of the organization. Companies such as Unilever, GE, and SAP Ariba have all reported significant cost savings and improvements in supplier relationships, contract management, compliance, and risk management through the use of procurement software. With the global procurement software market size set to reach $15.5 billion by 2025, it is clear that procurement software will continue to play a major role in the future of procurement. 

Procurement software can also help companies with compliance and risk management. For example, the software firm SAP Ariba has developed a procurement platform that includes built-in compliance and risk management features. This has enabled companies to ensure compliance with regulatory requirements and to mitigate risks related to procurement activities. 

Here are some points on the impact of procurement software on the procurement process: 

  • Increased efficiency and productivity: Procurement software can automate many of the manual and time-consuming tasks associated with procurement, such as data entry, invoice processing, and purchase order creation. This can free up time for procurement professionals to focus on more strategic activities and can help to reduce errors and delays in the procurement process. 
  • Improved data visibility and analytics: Procurement software can provide organizations with real-time visibility into their procurement activities, such as spend data, supplier performance, and inventory levels. This can enable organizations to make data-driven decisions and to identify areas for cost savings and process improvements. 
  • Better supplier management: Procurement software can provide organizations with a centralized repository of supplier information, which can include data on supplier performance, compliance, and risk. This can enable organizations to effectively manage their supplier relationships and to quickly identify and address any issues that may arise. 
  • Enhanced compliance and risk management: Procurement software can include built-in compliance and risk management features, such as contract management, supplier onboarding, and e-sourcing. These features can help organizations to comply with regulatory requirements and to mitigate risks associated with procurement activities. 
  • Increased collaboration and communication: Procurement software can provide a platform for collaboration and communication between various departments and stakeholders within an organization. This can help to improve cross-functional communication and to ensure that procurement activities are aligned with the overall goals of the organization. 
  • Improved user experience: With the advancement of technology, procurement software providers are focusing on making their software more user-friendly and intuitive. This allows the procurement professionals to easily navigate through the software and perform their tasks with ease. 

In conclusion, procurement software can have a significant impact on the procurement process by automating and streamlining various processes, such as supplier selection, contract management, and spend analysis.  

FactWise is a procurement platform with the mission to delight users and provide sustainable positive impact to the product manufacturing organizations we serve. Our current users love our intuitive self-serve interface that simplifies complex workflows and allows direct customizations on-the-go, the comprehensive analytics and visibility offered, the ease of collaboration and communication via smart dashboards and critical notification updates, and increased efficiency via automation. 

About the Author

Stawan is the founder and CEO of FactWise. Before founding FactWise, Stawan was the NA TMT-Procurement Leader at McKinsey. Passionate about procurement, Stawan has 15 years’ experience in enabling clients of all sizes to achieve business impact via procurement.


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